Business Analyst Training For IT Job Seekers in a Competitive Market

How To Give Your Business Analyst Job Search A Boost

Looking for a new business analyst job or a new business analyst career is not particularly exciting. It’s even less exciting when you are transitioning from a university or a different career into a field like Business Analysis. However, the flip side of this is that when you do land that new business analyst job, you’ll be on your way to an exciting new career, more personal growth and fulfillment and hopefully a lot more income too. Whether you are a seasoned business analyst looking for a new and exciting position, or you have a newly minted business analyst education, you will need a lot of focus and preparation to get yourself the job and salary you want. The key is to give the right impression, shine the spotlight on your business analyst skills and convince the recruiters and that you’re the right person for the job.

Your Cover Letter Is Key To Landing The Next Business Analyst Job

The cover letter you include with your resume is the first thing about you that will be read, noticed and analyzed by potential recruiters, employers and hiring managers.
Some job seekers assume that their job search starts with their resume or the business analyst job interview. Boy, are they so wrong! The process of actively soliciting a business analyst job actually starts with the cover letter and here is why:

Before you are scheduled for an interview or have your resume read by a hiring manager, the cover letter attached to your resume has to be read first. Whether you send in your resume by email, fax or snail mail, you have to include a cover letter with your job solicitation or application.
Now human resource departments receive a good number of resumes for any business analyst job position that they post and because of it, they will review your cover letter and only proceed to read the rest of your resume if your cover letter draws them in. This is exactly the reason why you must prepare a really good cover letter for your next business analyst job search.
The way hiring managers or staffing firms handle business analyst job seekers is similar to the way you search for information on the internet.

Typically when you search for information on the internet, you end your information search as soon as you find a high quality site that provides all the answers you are looking for. You will probably quickly narrow your focus to a few websites out of the several websites listed on the search results page. Now, picture a potential employer sifting through a pile of resumes in their inbox or mail folder. They will quickly also select few resumes out of the pile of resumes available based on the cover letter attached to the resume.

So, do not make the mistake of neglecting your cover letter or focusing all of your attention on your resume, give it the attention it deserves!

Use a Cover Letter to Overcome Hiring Objections

Using a cover letter presents you with an opportunity to set yourself apart from the other candidates who may have similar business analyst training and education. If you have no previous experience, your cover letter is your chance to give the manager the rationale to consider you for the job anyway. In your cover letter you can focus on your most attractive qualities that would otherwise have gotten lost in the many points on your resume. Your cover letter is your chance to maximize that favorable first impression. Now that you know just how important your cover letter is to landing your next business analyst job, you also know that the days of writing one cover letter and reusing it for every business you apply are gone.

Get Started Writing Your Winning Cover Letter

When writing your cover letter closely examine the job description for the business analyst position that you are applying for. Note the business analyst skills that are required for the job and the role and responsibilities. Compare your training and past business analysis experience with the skills that the job requires. You’ll need to note every area that you are a fit for the job in the body of your letter.Next, start your letter by introducing yourself to the company. Your introduction should only include items of interest to the company.

If the job does not call for Joint Application Development skills, do not waste space by mentioning the fact that you have spent the last three years facilitating JAD sessions. Irrelevant facts will only distract the manager or recruiter from the reasons why you are great for the job. Finally in your introduction mention the name of the person who referred you to the company or any connections you have to the company.

Get the Attention of the Hiring Manager

How do you get noticed from a cover letter? The answer is getting the hiring managers attention right from the beginning of your cover letter The introduction of your cover letter should be concentrated on grabbing attention in order to interest the reader into reading the letter through to completion.

In the introduction you can tell of how you became interested in the business analysis industry, any formal experiences you may have in gathering business requirements, your successes, and your passion for being a business analyst. Then get into some of your previous business analyst projects and the results of the projects. Continue on by filling in the details about the business analyst skills you have mastered and the experience that makes you the better choice for the position. Accentuate how those learned skills will help the company to accomplish its objective of requirements gathering.

Finish Off with Great Grammar, Spelling and Style

When writing your cover letter stay close to the straight and narrow path in formatting the letter. Use normal business conventions in the opening paragraph, when addressing the position, and in the closing paragraph of your letter. This will apply to cover letters that you send using email or job boards as well. Be courteous and business-like. Formality will not take away from you if you have something interesting to say. Keep the letter short by being focused and getting straight to the point. The entire letter should not be more than four paragraphs. Avoid starting out with “to whom it may concern.” If possible, you should try to get the name of the person to address your letter to. Do not use slang, cute phrases, emoticons or graphics. Make sure your spelling and grammar are correct. Use a spell-checker and if possible, get a friend or mentor to proof-read the letter before you send it out. Finally, remember that your cover letter can be an excellent tool to help you get the right business analyst job. It is an opportunity to connect with and capture the recruiter’s attention, tell your professional story and stand out from the crowd. It will take hard work to create the right letter, but it will all be worth it in the end.

Document Management Application System to Protect Your Business Information

Piles of official files and documents can frustrate any employees and over a period of time it is possible that they would be unable to compile and access necessary information at the time of requirement. That is why we need a proper document management application system to accumulate and put all information in an appropriate order. Document management has become a popular term in almost every enterprise and business office that is capable in monitoring and managing different forms of documents throughout the business process.

Amid the threat of security breaches, it has become an important issue how to manage information for the business purposes. The cases of stealing security data and confidential information are being surfaced everyday. So it is a need of hour to be equipped with the best electronic document management system to avoid any untoward incidents.

Cybercrime is another big concern that has potential to disrupt the business activities and violate the security measures. This type of crime has pushed entrepreneurs to deploy a comprehensive information security management application. So it is natural that business people would seek the guaranteed and foolproof document management application solution to keep away any possible violations. The introduction of information security management software has given a powerful solution. Many companies demand the services of business intelligence software specialists, who are skilled in delivering the right sort of software applications to protect business data.

The services of enterprise content management are very efficient in organizing, ordering and storing the important document and content of an organization. Such services include a lot strategies, methods and tools to manage and preserve those contents throughout the life-cycle. These services have become an important part of almost all types of organizations including government, defense, medical service, financial institutions, and various other small and large corporations. One can easily access the reliable document management application services to keep away the threat of security breach and penetration.

Under the content management system we include many aspects of document management such as web or electronic document management, records management, digital asset management, collaboration, work-flow management, scanning, search and capture. The professional enterprise content management service providers primarily aim at managing the life-cycle of information from initial publication to eventual disposal. Their experts are knowledgeable enough to deal with any kind of documentations and have capability to operate sophisticated technologies in order to ensure foolproof protection of confidential business documents.

The Truth About Business Information Products

One of the most saturated markets on the Internet is the “How to Make Money Online” or “Business Secrets” market. There seem to be endless Ebooks, DVD’s and audio downloads available but are they any good? You can’t buy them all, which should you choose?

I’ve bought quite a few of these products. Many were worth the money, some more than others. Some products are more fluff than substance and when you finally got to the substance that was actually going to benefit you, you found it was regurgitated from some other guru.

The fact is in any given particular sub niche of the make money market there will be a considerable overlap on what each info product will be offering. Say you want to learn about Pay Per Click marketing. There are so many Ebooks out there about Google AdWords and all the other PPC systems. And I would guess something like 75% of the information is the same in almost all the ebooks.

The question is which one should you choose? In a lot of cases Ebooks are written by someone who has read another great Ebook. Then they basically re-write it in their own words. In most markets there are a few people who are the true experts that have been doing it for longer than everyone else and have the most success at what they are teaching. Those are the people to seek out. It’s normally a good idea to go to the source of the information rather than get a watered down version

There are also products out there that have information on a new innovative ways to do things. These are also worth buying. The problem is knowing when there really is some original and unique benefit to a product. The people selling these products by definition should be marketing experts. That means, if they choose, they can probably sell you a sub par product by making it look way better than it really is.

My advice would be to be cautious when choosing products and use plenty of common sense. Go through the information on each product you think you might want to buy and compare them. If their product is any good then they should be giving away some very useful information just to convince you of their product.

Generally if their marketing is all fluff and no substance with claims (founded or not) of wild sums of money, but no actual information on how they did it then the product is probably of less worth than others. When the product is worth buying you will normally be given an outline or teaser of what they are going to give you that really shows you some worth and makes you want to buy the product to get all the information.

If the product mainly appeals to your emotions and you want to buy it because they’ve reminded you of the great car you’ll be able to buy, or wonderful life you’ll have then I would recommend not buying it.

The best advice I can give is to use lots of common sense and delay your purchasing decision a day or two so that you can be sure you aren’t just being swept up in the moment. One great way to learn how to market is to look at as many of the sales systems of these products as you can. Not only will you pick up a thing or two but you will gain experience of which products are worth buying and which aren’t.

At the site below I try to give away as much useful information as I can and recommend only the best and most worthwhile products. I would recommend that you check it out (but then I would say that wouldn’t I!).

How to Shape, Manage, and Control Your Business Information: Tips for Using E-Forms Effectively

The ancient Greek philosopher Plato viewed everything as a form, and every form as an ideal version of an object. His notions hold true with an increasingly popular business tool: electronic forms (eforms), which allow organizations to stipulate the ideal form for content so it enters their organizations as consistent, desirable, and ready to use. (Had Plato lived to see eforms, I think he would have approved.)

To generate desired efficiencies, electronic forms demand meticulous attention to detail. Each form must shape the content it captures to maximize meaning and usefulness for those who rely on it. When they’re well designed, forms gather quality content and use it intelligently. Built-in controls provide tools to capture and make meaningful information useful wherever it has value. This article will help you understand considerations in designing and using online forms so they will supply the control, compliance, and results you’re looking for.
The basics

Web-based forms that are part of an integrated document and process management system ensure:

* Form content is standardized, consistent, and complete
* Content is available and searchable within moments of creation
* Forms can be accessed, amended, routed, and submitted securely from anywhere, anytime
* Authorized persons can view, edit, and delete forms and their content
* Audit trails of content creation, access, and transactional use are always available, allowing quick response to reviews, reporting requirements, litigation, etc.

In essence, eForms make your people more productive, efficient, and compliant.
What eForms provide that paper forms don’t

If you think you can just scan your paper forms and forego this article, you’re right…and wrong. Scanning paper is a big step forward. However, creating content digitally – rather than scanning the paper later – renders significant added controls:

* increasing the probability of productive search;
* promoting quick completion of collaborative forms;
* making submitted content available instantly;
* enforcing governance policies; and
* promoting significant cost savings (no paper).

Creating eforms isn’t difficult, but reaping the rewards requires more than replicating paper forms. If you plan to automate processing using eforms – a huge benefit — you need to don your thinking cap before you start designing. Here are some standard steps for eforms projects and questions you should ask yourself before you begin.
Conduct a form inventory

Analyzing your forms leads to effective streamlining, ending the collection of duplicate information for different uses and reducing inevitable errors.

Ask:

* What form types do we have (expense reports, applications)?
* What purpose does each serve? (Documenting form function will help users select correct forms when multiple options exist.)
* Is there data duplication between forms?
* Can form types (or content) be eliminated or combined?

Gather accurate information

Research claims 5-10% of your time should be allocated for quality control. Assuming your workers’ error rate is typical 3-5% – or even 1% — errors and correction are costly. Rules-based eforms enforce your rules, collecting clean data by:

* Regulating data collection protocols
* Confirming procedural compliance
* Creating automated reports by throwing form contents against your business rules

Ask:

* What specific information is needed (First name, document ID number)?
* Can content be extracted from existing data sources (line-of-business software, customer database)?
* Must data sources be re-executed when documents are updated?
* Which metadata (such as an invoice number you plan to import from your accounting system) should not be subject to change?
* Which fields should be mandatory? Which can be optional?
* In which order should questions be answered to enable logical, quick form completion?
* What data restrictions would help to ensure accurate data entry? (Examples: prescribing an acceptable date range or the number of digits for an ID number; forcing users to choose responses from drop-down menus.)
* Can we automate numerical calculations using existing data?
* Is the information users will need for successful search marked mandatory?

Classify content so forms and information can be found quickly

Indexing is critical to a successful eforms implementation, since it catalogs crucial information people expect to retrieve. These questions will help you wrap your mind around classification so diverse users can find the information they require when they need it, without fail.

Ask:

* How would I describe this form type and its function(s) within our organization?
* What metadata will workers need to search for historical, reference, or legal purposes (name, document type, customer ID number, etc.)?
* How are documents currently grouped – by department, function, or another method?
* Does it make sense to adapt current practices as an indexing scheme, or can they be improved?

Enforce adherence to governance policies

Purchasing eforms as part of an integrated document and business process management suite lets you control how they are accessed and used throughout the document lifecycle. Your security settings follow each form throughout its creation, storage, and useful life, leaving a clear, continuous audit trail from generation through destruction.

Ask:

* Which groups of users need to access to this form type or its contents?
* Should users be permitted to re-index documents after they have been classified?
* Which feature rights should each user group have, such as the right to retrieve, view, annotate, email, or delete this form type?
* Should metadata values (such as accounts over a certain sum) be used to restrict form access?
* After this form serves its purpose, will we need it for historical, legal, or reference purposes?
* How long must this form be retained in order to comply with regulations?

Since regulations keep mounting and penalties for non-compliance are increasingly severe, governing who has access to your information and how it is used is critical.
Regulate the flow of work

Artist Donald Graham once quipped, “The world seems to be made up of a never-ending series of overlapping forms. There always seems to be something in back of something else.” So it is in business; processes typically use multiple forms that overlap and depend on each other. The greatest efficiency is when eforms automatically launch routine processes, expediting the distribution and completion of work. Even if you implement forms simply as a way to collect and store information, keep your eye on process automation, where the greatest savings and benefits occur.

Ask:

* Which data on each form is needed for processing or decision making?
* Is the entire form needed, or just specific data?
* At what point in each process is the information needed?
* What integrations would allow seamless data transfer from other systems to the form?
* When the completed form is submitted, should it automatically create a PDF?
* Should form submission launch one or more specific processes, email acknowledgements, or other actions?

What you need to know

Version control: Form completion, review, and signoff can involve multiple people, so versioning is critical. Make sure your product tracks when saved documents were created, edited, viewed, and deleted. It’s helpful during the forms lifecycle, audits, and eDiscovery.

Ease of use: Like any technology, this is vital to adoption. Assess whether your product has a user-friendly interface with tools to help users, such as flexible windows, moveable work spaces, and interactive user guides. Although training is important, tools that are easy to use will shorten the learning curve.

Browser-based access: As employees become more mobile, web access to work is becoming crucial, offering flexibility, round-the-clock service, and saving trips to the office. Even if you don’t think you need it now, you will – so think ahead.
Summary

Successful forms management demands that you:

* Invest ample time in design so you consistently get what you need;
* Create a thorough indexing plan with input from all levels of staff so diverse users can consistently find what they need to be efficient;
* Understand and leverage the interrelationship of the forms and processes in your business through eforms and process automation so you can offer better service and realize significant savings.

With these goals in mind, along with these guidelines to help you on your way, you’re on the path to enable smart, sustainable business practices that will make your business more agile, profitable, and successful.
Why choose DocFinity?

Powerful. Reliable. Affordable. The architecture behind DocFinity creates a powerful, flexible document and process management suite that is reliable, easy to administer, and scalable to varied needs. All products are designed around the most contemporary and reliable server architecture, with complete functionality underwritten in web services that are published to clients for easy, thorough integration.

* Browser-based forms let you submit, access, work on, and route forms from any location.
* Configurable security and feature rights ensure sensitive information is protected.
* DocFinity is easy to use, administer, and support: one logon gives authorized users and administrators access to documents, content, and prioritized task lists.
* An intuitive interface with configurable options such as moveable and resizable windows and adjustable column widths maximizes each worker’s productivity.
* Seamless integration with DocFinity document, content, and business process management/workflow software and your existing information systems enables quicker turnaround, better service, and significant cost savings.
* Affordable pricing with licensing and subscription pricing options for organizations of all sizes.

If you’re looking for state-of-the-art technology that you can afford, with friendly and quality support and services wherever you need it, we can help.

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Optical Image Technology offers an integrated suite of imaging, document management, and workflow software, including document archiving, lifecycle management, electronic forms, and email management products. To learn more about our products and services visit our website at http://www.docfinity.com, email info@docfinity.com, or call us at 800-678-3241.